7 Ways to Keep the Real Estate Transaction on Track

7 Ways to Keep the Real Estate Transaction on Track

By John Giffen

Note: This post contains content from my February 23, 2020 column on Inman News. Additional content can be found in this post.

Each real estate transaction is as different as are the people participating in it. The personalities of the clients and real estate professionals can have a bearing on whether or not the transaction goes smoothly.

I believe there are seven fundamental “rules” an agent must follow, so the transaction moves forward without delay, the interests of the client are protected, and the original objectives established by you and your client are reached. I call this “managing the integrity of the transaction.” Without these critical elements, the transaction is at risk of collapsing and leaving all parties frustrated and angry in its wake. Hopefully, the following points will be helpful to you in your next transaction.

1. Protect the client’s interests. One of the primary responsibilities you have as a licensee is to protect the interests of the client at all times, placing theirs above all others. This means you think of your client first when you negotiate an offer, an inspection repair list, closing and possession dates, or any other activity. The only exception to this protection is when you are asked by your client to do something that could harm the other party in the transaction (the customer) or their agent. A client’s interest cannot be protected when they instruct you to do something unlawful or unethical.

Also, you must never put your personal interest ahead of that of your client at any time during your agency relationship. For example, if you are negotiating an offer and the result would be an increased amount of compensation for you, you must consider the client first and negotiate in a way that keeps their interest primary — no matter what the outcome is for you. The client always comes first.

2. Remember the original objectives. Before I work with a buyer or seller, I discuss their goals in purchasing or selling a home. I write down each goal, make a copy for them, and keep one for myself, so we have a list we can refer back to as we progress through listing or contract.

It is very easy, especially for buyers, to get off track and go down another path instead of the one we laid out in that first meeting. Of course, people can change their minds. However, it is your responsibility to keep the client focused on their original intentions, so the outcome they are looking for is reached. Without staying true to these initial objectives, you will find yourself doing much more work in the management of the client and the transaction.

3. Confront any and all issues immediately when they occur. As a principal broker, I’d become frustrated with an agent who would tell me about an issue a day or two before the closing date, when it could have been resolved much earlier in the transaction.

As agents, we do not like to confront others with a problem. We want everything to go smoothly, without any bumps in the road. Unfortunately, it doesn’t always happen that way. When you have something come up in the transaction that could be problematic, you must deal with it immediately. Do not let anything sit and become a more significant issue.

4. Be honest. Honesty is an essential part of the underlying fabric of the National Association of REALTORS® Code of Ethics and Standards of Practice. As REALTORS®, we must act honestly in everything we do and be truthful in all we say. Dishonesty does nothing but cause harm to clients, customers, cooperating agents, and us.

5. You may be wrong. I don’t like it when I’m wrong. Most people don’t like being wrong. However, we cannot be right all the time. When you find yourself having to ’fess up to an issue involving a listing, a contract, or a client, be upfront and honest. Trust me, you will gain the respect of those with whom you were wrong and be more likely to preserve the relationship.

6. Do not let personal opinion or your emotion get in the way. Believe it or not, agents can change the course of a transaction with the words that come out of their mouths. I have seen occasions when an agent would offer a personal opinion on an issue, and it would change the client’s mind. Closings are delayed or fall apart entirely because the agent injects himself or herself into an issue, creating a more significant problem than the original one.

I have also seen agents let their emotions come to the forefront when talking with other agents and brokers about a problem. The issue needs to be resolved, but the agent becomes emotional in trying to seek a resolution, and more problems arise. Emotions can quickly take away objectivity and clear thinking. Stay calm and remember you are a professional. Solve the problem; don’t be the source of the problem.

7. Most of the time, “it will work itself out in the end”! My late father gave me a piece of advice a long time ago: “Don’t worry. It will work itself out in the end.” And, most of the time it does. I share this advice with agents almost on a daily basis.

It is important not to let the challenges and frustrations of what you do get in the way of negotiating a contract or closing a transaction for your client. Staying calm and collected and being objective will allow you to be successful in the work you undertake for your clients, customers, and yourself. In the end, it does work itself out.

Keeping a real estate transaction from unraveling takes experience and expertise in solving problems and creating solutions that allow the buyer and seller to get to the closing. I tell agents to remember the primary goal of the parties in the deal: The seller wants to sell the house, and the buyer wants to buy the house. To make that happen, a real estate agent needs to do what they can to make sure the transaction stays together, and their client remains positive and upbeat.

John Giffen is Director of Broker Operations for Benchmark Realty, LLC in Franklin, Tennessee.  He is the author of “Do You Have a Minute? An Award-Winning Real Estate Managing Broker Reveals Keys for Industry Success.”

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